Registration

Join us in Ottawa for an unforgettable event!

FCM’s 2025 Annual Conference and Trade Show is the perfect opportunity to network with your peers, partners and federal representatives while providing you with the resources and insights to address and embrace new challenges. Our exciting program includes capacity-building workshops, panels, keynote speeches and our ever-popular trade show. This event is the chance for you to take your expertise to the next level. Receive the tools you need to be highly informed, trained, connected, and ready for municipal success.

FCM’s Annual Conference registration is supported by our partner:

Please direct any questions to FCM’s registration desk.

Not an FCM member? Email membership@fcm.ca to sign up for our Annual Conference mailing list to receive all the event information.

Event Participants

Conference registration fees

13% GST will be added to registration fees.

Registered delegate’s rights and privileges

A confirmed registration entitles the registered delegate to all the rights and privileges associated with attendance to the conference as described on the conference website.

These rights and privileges are granted exclusively to the registered delegate and cannot be shared with other individuals, nor can the registered delegate be substituted by another delegate after the start of the conference. Delegates may substitute another person from their organization to attend in their place up to 24 hours before the start of the conference. To substitute a new named delegate for a registered delegate, please send FCM an email to request a substitution. If a registered delegate is unable to find a substitute to take his or her place, the cancellation policy applies.

Limited registration
Registration for study tours and companion tours is limited and will be allocated on a first-come, first-served basis.

Early-bird registration
Early-bird registration ends Wednesday, April 23, 2025 (11:59 p.m. EDT).

Payments
Registration fees must be paid in full by credit card (VISA, MasterCard or American Express) at the time of registration.

Carbon offset fees
To align with FCM’s commitment to minimizing the environmental impact of its events, all registrations automatically include an optional fee to offset greenhouse gas (GHG) emissions from air travel to the conference. The fee is calculated based on a return flight from the most populous city in your province to Ottawa. One hundred percent of this fee will be paid to CarbonZero and invested in a Canadian project that permanently retires GHG emissions.

The fee is optional and should you wish to opt out, simply remove the check mark from your selections during the registration process. You will also be able to remove it by editing your selections before completing the payment.

Taxes
In keeping with the GST/HST place-of-supply rule, registration fees are taxed based on the location where the conference is held. In 2025, the conference is being held in the province of Ontario. The applicable 13% GST and PST will be applied to your registration fee. Each municipality is entitled to claim the applicable input tax credit (ITC).

Registration confirmation
An email confirmation will be sent once registration has been completed and fully paid online. From your attendee profile, you will be able to modify your registration, add tickets to social events, add a companion and print a copy of your registration invoice.

Third-party calls or emails for FCM conference bookings
Participants of FCM's Annual Conference and Trade Show may be contacted by companies claiming to have promotional offers such as delegate lists and lower hotel guestroom rates than the FCM negotiated rates. These companies are not associated with FCM, nor authorized by FCM to contact our clients, partners and/or exhibitors. FCM does NOT advise purchasing services or booking your guestroom(s) through this method.

Cancellation policy

Cancelling registration
If you need to cancel your registration for the Conference, you must do so in writing by sending us an email. Cancellation requests will NOT be accepted by any other means. Cancellation fees will be applied to conference registration, companion tours and social events.

Refund schedule and policy
The amount of your refund will depend on when we receive your notice of cancellation. Please consult this schedule for refund amounts:

Refunds will be credited to you on the original credit card used for payment. The following information will appear on the credit card statement once the refund is completed: FCM-FED CND MUN.

After May 9, refunds will be considered for medical or personal emergencies only. Please send us an email to request a refund due to an emergency. For medical emergencies, you must attach a letter from your doctor. The deadline to submit these requests is June 14, 2025.

We do not issue a refund or credit for portions of the conference which you did not attend.  In-person delegates who do not attend meals or social events included in the registration fee will not receive a refund equivalent to the cost of the event, even if they were not in attendance for this portion of the conference.

Please read our Terms and Conditions.

If you have any questions, please contact FCM’s registration desk or call 613-907-6317.