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{"sheet":"Instructions","index":0,"n_rows":9,"n_cols":1,"rows_kept":9,"cut":false,"hidden":false,"merged":[]}
["WORK PLAN AND BUDGET - PLANS "]
["INSTRUCTIONS"]
["▪ PHASES: A phase is defined as a collection of tasks aimed at completing a major deliverable (a milestone). GMF mandatory phases must be included in your workplan, as indicated in the Phases worksheet. If any phase has already been completed, or is not part of your initiative, explain in the “Notes” section below.  \n▪ ADDITIONAL PHASES: You cannot add phases to the workplan due to the template structure, but you can edit the two additional blank phases at the bottom of the table. "]
["▪ START/END DATES: Enter the estimated start and end dates for each phase. Note: FCM expects that in most circumstances, funded initiatives will be complete within three years of the date of approval. This requirement will be noted in your contract with FCM."]
["▪ TASKS: A task is defined as a single activity undertaken to achieve a phase. For each task identified, provide a description of what the task entails and estimate the cost. Individual tasks should generally be less than $50,000. Costs should be separated into GMF’s eligible and ineligible categories. Refer to the eligible and ineligible costs table for a list of costs that can be partially reimbursed by FCM."]
["▪ IN-KIND COSTS: The budget should include cash costs only.  Add eligible or ineligible in-kind costs to the “In-kind costs” near the bottom of the table. Note that eligible in-kind costs cannot exceed 10 per cent of the total eligible costs. \n▪ CONTINGENCY COSTS: Contingency costs are eligible, but cannot be listed as a separate budget item. Allocate contingency costs within the relevant budget items as and where appropriate, and add an explanation of the contingency percentage or amount in the “Contingency costs” section below the table."]
["▪ PUBLIC and/or STAKEHOLDER CONSULTATION:  Specify when and how public and/or stakeholder consultation will be conducted by adding task(s) to one or more phases, as necessary."]
["▪ TAXES: You may include the portion of taxes for which your organization is not eligible for a rebate (provincial, territorial, or federal) in your budget. Allocate this amount within the relevant tasks as and where appropriate."]
["▪ DELETING ROWS: Due to the template’s structure, rows cannot be deleted. Please leave extra or empty rows blank."]

{"sheet":"Eligible & Ineligible Costs","index":1,"n_rows":36,"n_cols":3,"rows_kept":36,"cut":false,"hidden":false,"merged":[]}
["GMF Eligible and Ineligible Costs — Plans"]
["This table outlines what costs can be partially reimbursed by FCM. Please pay particular attention to any costs that may be ineligible."]
["Note: If your application is approved, expenses that are eligible for partial reimbursement must be: \n• incurred after the date the application is received by FCM (except consulting services to prepare the application undertaken up to 90 days prior to receipt of the application by FCM).\n•  invoiced directly to your organization.\n•  an integral and an essential component of the initiative and required to help achieve the environmental objective of the initiative.\n• actually and reasonably incurred in accordance with applicable industry standards.\n•  accompanied by backup documentation (i.e. invoices) if the expense is over $1,000. Please also include invoices submitted by subcontractors. The backup documentation must equal at least 50% of the total eligible costs claimed (excluding in-kind).\n","\n"]
["Cost Category","Eligible costs","Ineligible costs"]
["Section A: Costs incurred prior to date application received by FCM"]
["1) Pre-application","Consulting costs to write the GMF application incurred up to 90 days prior to application receipt date","All other costs incurred prior to application receipt date"]
["Section B: Costs incurred after date application received by FCM"]
["2) Administrative ","Administrative costs that are directly linked to and have been incurred for the plan, such as: ","Office space, supplies and expenses incurred in the ordinary course of business."]
[null,"•         communication costs (e.g. long-distance calls or faxes) "]
[null,"•         permits or certifications required for the plan"]
[null,"•         printing or photocopying by outside suppliers"]
[null,"•         acquisition of documents used exclusively for the plan"]
[null,"•         document translation"]
["3) Advertising ","Advertising costs essential to communicating the plan to the public, as well as plan evaluation:","•         Advertising costs for general education or publicity that is a result of ongoing or other business activity and not a specific requirement of the plan. "]
[null,"•         fees for advertising development","•         Promotional items."]
[null,"•         fees for media distribution"]
[null,"•         website development"]
[null,"•         public surveys"]
["4) Audit","The cost of a financial audit if required by FCM."]
["5) Meetings and public gatherings","Costs related to meetings and public gatherings that communicate the plan to the public and that collect feedback, such as:","Any hospitality expenses such as:"]
[null,"•         facility rental","•         food and drink"]
[null,"•         audiovisual equipment rental","•         alcohol"]
[null,null,"•         door prizes"]
[null,null,"•         entertainment"]
[null,null,"•         music"]
[null,null,"•         decorations"]
[null,null,"•         flowers, centerpieces"]
["6) Services","Fees for professional or technical consultants and contractors.","Costs associated with person(s) enrolled on your organization’s payroll, except for those defined under the category listed as “in-kind.”"]
["7) Supplies and materials","Supplies and materials that are specifically needed to undertake the plan. ","Costs related to ongoing or other business activities and not a specific requirement of the plan."]
["8) Transportation, shipping and courier charges","Transportation costs for delivery of materials and services essential for the plan. ","Any transportation expense related to ongoing or other business activities."]
["9) Travel and accommodation","Travel and associated expenses for you and consultants to the extent that the travel and accommodation rates comply with Treasury Board of Canada guidelines and to the extent the such travel is necessary to complete the plan.","•   Travel, associated expenses and fees to attend conferences, missions, trade shows, etc."]
[null,null,"•   Travel and accommodation expenses of a partner in the plan."]
["10) Taxes","The portion of taxes for which your organization is not otherwise eligible for rebate.","The portion of taxes for which your organization is eligible for rebate (provincial, territorial, or federal)."]
["11) In-kind","Contribution of staff time by your organization’s employees (including permanent and contract employees). The value of the total in-kind contributions for staff salaries or other remuneration cannot exceed 10% of the other eligible costs. ","•   In-kind contribution of goods and services other than salaries."]
[null,null,"•   In-kind contribution made by anyone other than your organization."]
[null,"To claim this type of in-kind contribution, you will have to submit a letter from an authorized officer within your organization confirming the details of the in kind contribution.","•   In-kind contribution by your organization above 10% of eligible costs."]

{"sheet":"1. Budget - Plan","index":2,"n_rows":115,"n_cols":6,"rows_kept":115,"cut":false,"hidden":false,"merged":[]}
["WORK PLAN AND BUDGET - Plans"]
["Lead Applicant:"]
["Project title:"]
["Phases","Start Date","End Date","Eligible Costs ($)","Ineligible Costs ($)","Total Costs ($)"]
["Phase 1: Prepare for planning process","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D6+E6","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D7+E7","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D8+E8","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D9+E9","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D10+E10","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D11+E11","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D12+E12","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D13+E13","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D14+E14","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D15+E15","v":0}]
["Phase 1: Subtotal",null,null,null,null,{"$f":"SUM(F6:OFFSET(F16,-1,0))","v":0}]
["Phase 2: Create sustainability vision","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D18+E18","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D19+E19","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D20+E20","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D21+E21","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D22+E22","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D23+E23","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D24+E24","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D25+E25","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D26+E26","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D27+E27","v":0}]
["Phase 2: Subtotal",null,null,null,null,{"$f":"SUM(F18:OFFSET(F28,-1,0))","v":0}]
["Phase 3: Assess current situation","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D30+E30","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D31+E31","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D32+E32","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D33+E33","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D34+E34","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D35+E35","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D36+E36","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D37+E37","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D38+E38","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D39+E39","v":0}]
["Phase 3: Subtotal",null,null,null,null,{"$f":"SUM(F30:OFFSET(F40,-1,0))","v":0}]
["Phase 4: Develop action plan","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D42+E42","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D43+E43","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D44+E44","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D45+E45","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D46+E46","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D47+E47","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D48+E48","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D49+E49","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D50+E50","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D51+E51","v":0}]
["Phase 4 Subtotal",null,null,null,null,{"$f":"SUM(F42:OFFSET(F52,-1,0))","v":0}]
["Phase 5: Develop implementation and monitoring strategy","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D54+E54","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D55+E55","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D56+E56","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D57+E57","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D58+E58","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D59+E59","v":0}]
["[Add task description here]",null,null,null,null,0]
["[Add task description here]",null,null,null,null,0]
["[Add task description here]",null,null,null,null,0]
["[Add task description here]",null,null,null,null,{"$f":"D63+E63","v":0}]
["Phase 5: Subtotal",null,null,null,null,{"$f":"SUM(F54:OFFSET(F64,-1,0))","v":0}]
["Phase 6: Approval","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D66+E66","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D67+E67","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D68+E68","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D69+E69","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D70+E70","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D71+E71","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D72+E72","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D73+E73","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D74+E74","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D75+E75","v":0}]
["Phase 6: Subtotal",null,null,null,null,{"$f":"SUM(F66:OFFSET(F76,-1,0))","v":0}]
["Phase 7: Additional phase","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D78+E78","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D79+E79","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D80+E80","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D81+E81","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D82+E82","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D83+E83","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D84+E84","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D85+E85","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D86+E86","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D87+E87","v":0}]
["Phase 7: Subtotal",null,null,null,null,{"$f":"SUM(F78:OFFSET(F88,-1,0))","v":0}]
["Phase 8: Additional phase","mm/yyyy","mm/yyyy"]
["[Add task description here]",null,null,null,null,{"$f":"D90+E90","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D91+E91","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D92+E92","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D93+E93","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D94+E94","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D95+E95","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D96+E96","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D97+E97","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D98+E98","v":0}]
["[Add task description here]",null,null,null,null,{"$f":"D99+E99","v":0}]
["Phase 8: Subtotal",null,null,null,null,{"$f":"SUM(F90:OFFSET(F100,-1,0))","v":0}]
["Subtotal - Cash costs:",null,null,{"$f":"SUM(D6:OFFSET(D101,-1,0))","v":0},{"$f":"SUM(E6:OFFSET(E101,-1,0))","v":0},{"$f":"D101+E101","v":0}]
["In-kind costs (Lead applicant - staff time)  - Change ONLY if less than 10% of Eligible Cash Costs",null,null,{"$f":"ROUNDDOWN((D101*0.1), -2)","v":0},0,{"$f":"D102+E102","v":0}]
["In-kind costs (Other)",null,null,"n/a",0,{"$f":"E103","v":0}]
["Total Costs",null,null,{"$f":"D101+D102","v":0},{"$f":"E101+E102+E103","v":0},{"$f":"SUM(D104,E104)","v":0}]
[]
[null,null,null,"Total Eligible Costs",null,{"$f":"F104-E104","v":0}]
[]
[null,"NB: Click on the Calculate Budget button to round off all figures."]
[]
[]
["Contingency costs: Have you included flexibility for contingencies in some or all of your task costs? Please explain."]
["[Add explanation about contingency here]"]
[]
["Notes:"]
["[Add any other relevant details about your workplan and budget here]"]

{"sheet":"2. Sources of Funding","index":3,"n_rows":26,"n_cols":6,"rows_kept":26,"cut":false,"hidden":false,"merged":[]}
["SOURCES OF FUNDING"]
["INSTRUCTIONS\nEnter all funding sources for this environmental or sustainable initiative. For each funding source, please indicate the amount of the funding, and when the funding is confirmed or expected to be confirmed. The total of all funding sources must equal the total project costs in your Workplan and Budget table (tab 1). \nThe municipal government's cash contribution must be at least 10 per cent of the eligible costs for a plan. \n\nNote: FCM offers grants, which cover up to 50% of eligible costs to a maximum of $175,000, to undertake eligible plans. The spreadsheet will auto-calculate the maximum eligible GMF grant amount according to the Total Eligible Costs in the budget. FCM will cap the GMF grant amounts according to the other confirmed sources of funding."]
["Funding source","Description","Confirmed (Y/N)","Date Committed\nDD-MM-YYYY","Amount","Percentage of Total Budget"]
["Green Municipal Fund","Grant","N",null,{"$f":"ROUND(MIN(0.5*'1. Budget - Plan'!F106, 175000), -2)","v":0},{"$f":"IF($E$25=0,\" \",E4/$E$25)","v":" "}]
["Municipality X","Cash",null,null,null,{"$f":"IF($E$25=0,\" \",E5/$E$25)","v":" "}]
["Lead Applicant","In-kind",null,null,{"$f":"'1. Budget - Plan'!D102","v":0}," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Additional Funding Source",null,null,null,null," "]
["Total Funding:",null,null,null,{"$f":"SUM(E4:OFFSET(E22,-1,0))","v":0}]
["[Should equal Total Costs from the Workplan and Budget Table, below]"]
[]
[null,null,"Budget Total Costs",null,{"$f":"'1. Budget - Plan'!F104","v":0}]
[null,null,"Budget Total Eligible Costs",null,{"$f":"'1. Budget - Plan'!F106","v":0}]

{"sheet":"Phases","index":4,"n_rows":13,"n_cols":1,"rows_kept":13,"cut":false,"hidden":false,"merged":[]}
["Phases for Plans"]
["Phase 1: Prepare for planning process\n"]
["The first phase is to plan the details of how the plan will be developed. Tasks may include setting objectives for undertaking the plan, obtaining council approval, preparing terms of reference for the consultant hired to help develop the plan, determining the public consultation approaches, establishing any planning committees or advisory groups, and other tasks. If a task has already been completed, please specify this."]
["Phase 2: Create sustainability vision\n"]
["This phase entails engaging with stakeholders and citizens to establish a shared vision of a sustainable future for the subject area of your plan. The vision should build on an existing municipal or regional sustainability vision."]
["Phase 3: Assess current situation\n"]
["This phase entails assessing the current situation for the subject area of your plan based on existing data, plans, policies and programs. It could include an environmental scan (analysis of demographic and economic data, environmental baseline, municipal infrastructure and facilities, etc.), SWOT (strengths, weaknesses, opportunities and threats) analysis, etc. "]
["Phase 4: Develop action plan\n"]
["This phase requires the development of a plan for achieving your vision for the future. The plan should identify sustainability goals and objectives, specify how you want to achieve them, and identify targets to monitor your progress. The plan should describe the actions for reaching the community’s goals, objectives and targets."]
["Phase 5: Develop implementation and monitoring strategy\n"]
["This phase requires the identification of how activities in the action plan will be implemented and monitored. It entails setting timelines for implementing actions, and identifying the human and financial resources each will require. The monitoring strategy will identify indicators to measure your progress in meeting your sustainability goals and targets."]
["Phase 6: Approval\n"]
["The last phase requires preparing a final version of the plan, and obtaining council approval. Note that the plan must be presented to and approved by your municipal council to receive the full funding amount."]