Attention Exhibitors – sign up for e-Alert today

Coming this January, Exhibitors can receive an e-Alert when FCM Trade Show exhibit space is released to the general public. We encourage you to sign up today

Trade Show floor plan available January 2022

About the trade show

FCM's Annual Conference and Trade Show is the largest annual gathering of senior municipal officials from across Canada.

FCM has been the national voice of municipal government since 1901 and has over 2,000 member municipalities of all sizes, from Canada's cities and rural communities, to northern communities and 20 provincial and territorial municipal associations. Together, they represent approximately 92% of the Canadian population from coast to coast to coast.

Increase your share of the $98-billion municipal marketplace, and meet face-to-face with influential municipal decision-makers who are hard to reach through conventional business channels. FCM's Annual Conference and Trade Show is the one place where political, managerial and technical municipal representatives come together to learn about and obtain strategic tools of the future.

Where

EVRAZ Place - International Trade Centre, 1700 Elphinstone Street, Regina SK S4P 2Z6 - venue website

When

Trade Show dates: Thursday June 2 – Saturday June 4, 2022

The FCM Annual Conference will be held from June 2-5, 2022

Your booth registration includes

  • Exhibit space (10'W x 10'D x 8'H)
  • Show drape (8' back and 3' side drape)
  • Free WiFi
  • Number of exhibit staff per booth: Six (6) maximum; additional badges available at $175 each
  • Meals provided during trade show days/hours to registered exhibit staff
  • Company listing, 40 word profile with hyperlink to your website in the Trade Show section of the FCM conference web site
  • Company listing, 40 word profile with hyperlink to your website in the Trade Show section of the FCM conference mobile app

Notes

  1. Furniture, electricity, floor covering and Lead Retrieval units are not included in the booth rental price and can be ordered through our Show Provider at Exhibitor’s expense.
  2. The flooring at the EVRAZ Place International Trade Centre is not covered with carpet therefore booth carpeting/floor covering is mandatory and not included in the purchase of exhibit space. Booth carpet rental will be available from GES or Exhibitors can bring their own floor covering.
  3. FCM does not provide a delegate list.

Booth Prices

$3,000 + 5% GST per booth - Early Bird Rate expires February 11, 2022

$3,450 + 5% GST per booth - Regular Rate on/after February 12, 2022

FCM reserves the right to reject or cancel any application/agreement to exhibit. Eligibility to be an exhibitor at the 2022 Trade Show is limited to companies in good standing with FCM, and must represent business or interests relevant to Canadian municipalities.

Trade Show hours

  • Thursday, June 2, 2022, 5–7 p.m.—Welcome reception and cocktail event in the exhibit hall—Exhibitors, come meet and mingle with our delegates!
  • Friday, June 3, 2022, 7:30 a.m. – 3:30 p.m.*
  • Saturday, June 4, 2022, 7:30 a.m. – 3:30 p.m.*

*Trade Show hours are subject to change

Move in

Thursday, June 2, 2022, 8 a.m. – 3 p.m. (sharp!)

*Exhibitors not checked in by 2:30 p.m. will only be permitted to set up their booth after the 5 à 7 cocktail reception has ended.

Move out

Saturday, June 4, 2022, 3:30 p.m.* – 6 p.m. (*subject to change)

IMPORTANT INFORMATION

Covid-19 Vaccine Mandate | Safety & Success

FCM is taking everyone’s health seriously. Covid-19 vaccination will be a pre-requisite for attendance at FCM’s 2022 Annual Conference and Trade Show event.

Security
All Exhibit staff must present a government-issued photo ID to pick up your badge on-site. Exhibitors will be required to wear the FCM issued badge and lanyard during trade show hours. Name badges are not transferable under any circumstances.

Booth sharing
FCM permits booth sharing, limited to 1 shared booth organization per 10' x 10' booth and requires each exhibiting organization to be approved by Show Management. Exhibitors may not host representatives or display material (brochures, banners, etc.) from a third party organization without Show Management approval. Deadline to submit a shared booth application is April 15, 2022.

To share a booth, the third party organization must complete and remit the FCM Shared Booth application form (available January 2022) for FCM approval, agree to the Terms and Conditions and pay the applicable fee.

Organizations that are not registered as exhibitors are not permitted to make presentations. Leaflets, banners, flyers, and other promotional material from companies that are not registered as exhibitors are not allowed to be visible while in the booth.

Empty booth Inspection Deadline*
All booths must be completely set up on/before 3 p.m., Thursday June 2, 2022. Any exhibitor not checked-in by 2:30 p.m. will be presumed abandoned and space may be released. Should exhibitor experience a travel delay, he/she must contact Marie Klobucar before 2:30 p.m. to advise of the delay.

No-show exhibitors may result in loss of booth space opportunities for the following year.

Early Departure*
No exhibits or displays may be dismantled before the official close of the trade show on Saturday, June 4 2022.

*Failure to comply to show regulations, no-show booths or early dismantling/departure may result in loss of booth space opportunities for the following year.

Hosted events

Exhibitor/Sponsor private functions are separately organized events during which exhibitors/sponsors can meet with FCM delegates outside of the Conference for the purposes of networking, entertaining and continuing business. Exhibitors/Sponsors organizing any type of private function are required to adhere to specific guidelines.

FCM must be informed of all planned functions on/before April 30, 2022. Exhibiting/Sponsoring companies must complete the form and submit to tradeshow@fcm.ca for approval.

Do you have a question or inquiry?

Contact our Trade Show Team or call 343-417-0510

Who attends?

More than 1,200 municipal officials from across Canada: Mayors, Councillors, City Managers, Chief Financial Officers, City Clerks, Purchasing Directors, Transportation Directors, Public Works Directors, Information Systems Directors, Human Resources Directors, Parks and Recreation Directors, Environmental contacts and Economic Development Officers.

*Data taken from attendees of FCM's 2019 Annual Conference and Trade Show, Québec City QC, May 30–June 2, 2019

2019 Quebec City Conference Delegates by Canadian Region

Municipal delegates by Province

Municipal Delegates by Role

Chart of delegates from Municipalities by Role

Canadian municipalities represented by Population Size

Pie Chart of Municipalities represented by Population Size

Why be an exhibitor?

  • Network with municipal decision-makers from across Canada
  • Showcase your organization's products and services to a highly interested and motivated audience
  • Solidify your competitive advantage by connecting directly with your market

Offer a Prize

Maximize traffic in your booth by offering a prize - $750 minimum value

Delegates will be invited to visit the exhibit booths to drop off their ballot in a Prize Draw drum located within your booth. The draw will take place Saturday, June 4, within the Trade Show, where a representative from your organization will be given the opportunity to present the prize to the lucky winner.

Contact our Trade Show Team for more details. Deadline to submit your prize form is April 15, 2022

Trade Show Sponsorship & Municipal Marketplace opportunities

Package A - Trade Show Sponsor: $5,500 + 5% GST

Limited quantity: 5

Inclusions:

  • One (1) exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits
  • Two (2) Full Delegate registrations - includes access to Keynote speakers, plenary and workshop sessions, study tours and social events
  • Sponsor logo/branding on signage at the Trade Show entrance
  • Sponsor recognition on our conference exhibitor listing webpage
  • Banner ad in FCM's conference mobile app

Package B - Trade Show Sponsor: $6,450 + 5% GST

Limited quantity: 4

Inclusions:

  • One (1) exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits
  • Two (2) Full Delegate registrations - includes access to Keynote speakers, plenary and workshop sessions, study tours and social events
  • Sponsor will have an opportunity to insert one product* into conference delegate bag. Sponsor responsible for the cost of the product and shipping cost to Regina.
    *Weight and size limits apply. Printed material or brochure not permitted. Contact the Trade Show Team for full details.

Package C - Municipal Marketplace Package  $5,950 + 5% GST

Inclusions:

  • One (1) exhibit booth space 10'W x 10'D x 8'H plus all booth registration benefits
  • Two (2) Full Delegate registrations - includes access to Keynote speakers, plenary and workshop sessions, study tours and social events
  • Listing on FCM's Municipal Marketplace online network (one year term)
  • Two (2) features in the Municipal Marketplace Newsletter*
  • *Municipal Marketplace newsletter will be distributed via FCM Voice and FCM Connect and directly to Marketplace newsletter subscribers

For 2022 Annual Conference and Tradeshow sponsorship inquiries, please contact our Sponsorship and Partnership team.

Fraud alert

Exhibitors participating in FCM's Annual Conference and Trade Show may be contacted by companies claiming to have promotional offers such as delegate lists and lower hotel guestroom rates than the FCM negotiated rates. These companies are not associated with FCM, nor authorized by FCM to contact our clients, partners and/or exhibitors. FCM does not advise purchasing services or booking your guestroom(s) through this method.

© 2022 Federation of Canadian Municipalities