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Green Municipal Fund

Program overview and eligibility: Leadership in Asset Management Program

The Leadership in Asset Management Program (LAMP) is structured around two phases of activities:

All participants take part in Phase 1, in which they develop or refresh an asset management policy or strategy to align with their sustainability goals. Municipalities may also apply to undertake an optional Phase 2 project to strengthen certain elements of asset management analysis and decision-making while integrating environmental, social and economic sustainability considerations.

Collaborating and learning with peers in municipalities across the country is a key aspect of the program. The program includes two cohorts, English and Francophone, to enable participants to work in the language of their choice.  

Read about the municipalities in the English cohort of the Leadership in Asset Management Program. 

Phase 1 – Asset management strategy, policy and framework

All members participate in this phase, during which they develop or refresh an asset management policy, strategy and governance framework for their municipality and ensure that it:

  • Aligns with the municipality's strategic goals.
  • Integrates with the municipality's sustainability and environmental goals.
  • Uses a common philosophy, language and template across the participating municipalities.

As part of the process, members will develop common principles and templates that guide the development of their asset management policy and strategy, and that can be tailored to meet the municipality's specific needs.

Format Participating municipalities in each cohort work together with a high degree of collaboration and peer learning, including up to two face-to-face work meetings per year
Technical support Participants collaborate with a common supporting institution they select together 
Estimated timeline About 18 months, from fall 2015 to spring 2017
Total project value Estimated up to $65,000

 

Eligibility

To participate in the program, municipalities must meet the following prerequisites:

  • Demonstrated financial and management capacity to undertake the Phase 1 project.
  • A Council resolution or a letter of intent to obtain a Council resolution to undertake program activities.
  • A cross-departmental project team including, at minimum:

    • a capital planner (public works engineer or civil engineering technician or equivalent).
    • a strategic corporate or land use planner or administrator (e.g. a sustainability coordinator, director or CAO).
    • a finance director or equivalent.
  • Demonstrated progress in implementing a municipal integrated community sustainability plan or equivalent corporate sustainability goals.

Phase 2 – Levels of service, risk assessment and lifecycle management frameworks

Phase 2 is optional and is intended for municipalities that would like to strengthen specific aspects of their approach to asset management and better incorporate environmental, social and economic sustainability considerations.  

Eligibility

Types of eligible Phase 2 projects include:

As part of the Phase 2 process, municipalities must ensure they align their Phase 2 projects with the asset management policy, strategy and governance framework developed or refreshed in Phase 1.

Format Unique project proposed by the applicant when they apply to LAMP; municipality works alone or may choose to work in a cluster with other participants
Technical support Institution selected by single municipality or cluster
Estimated timeline About 9-24 months, depending on complexity and scope
Spring 2016 to Spring 2018
Total project value Estimated to range between $50,000 for a basic project and $300,000 for an advanced project

Levels of service framework

Eligible projects must develop or strengthen the municipality's levels of service measures and:

  • Align with the municipality's sustainability goals.
  • Include Customer Levels of Service indicators that measure the actual service received by customers, the environment and other stakeholders.
  • Incorporate a solid methodology such as the seven universal customer values for service: sustainability, accessibility, availability/reliability, quality, customer service, safety and legislation.

Examples include projects that:

  • Develop or refresh an LOS framework and LOS measures that integrate sustainability considerations (basic or advanced).
  • Improve understanding of the impact of changing levels of service, in particular the financial impact of achieving sustainability goals in shorter timeframes (basic or advanced).
  • Conduct stakeholder consultation on proposed LOS measures and current performance (advanced).
  • Forecast long-term service implications resulting from internal changes, e.g. funding, staffing, policy, and external changes, e.g. demographics, climate, technology (advanced).

Risk assessment framework

Eligible projects aim to develop or strengthen the municipality's risk management practices and:

  • Align with corporate sustainability goals.
  • Include a comprehensive consequence matrix that explicitly balances the different impacts on stakeholders.
  • Incorporate a solid risk management methodology.

Examples include project that:

  • Develop a basic risk management framework and conduct risk assessments on routine asset issues such as end-of-life failure (basic).
  • Build risk-based decision-making into investment planning and prioritize processes to develop good practices for communicating risk management (basic or advanced).
  • Conduct risk assessments and develop mitigation strategies for climate change and the impact of extreme weather events (advanced).
  • Identify and evaluate longer-term asset vulnerability due to all risks (including environmental) and relating them to levels of service and asset renewal strategies. 

Lifecycle management framework

Eligible projects seek to develop or strengthen the municipality's lifecycle management practices and:

  • Align with corporate sustainability goals.
  • Incorporate the full lifecycle cost of assets and clearly show how environmental sustainability considerations are built into the lifecycle cost assessment.
  • Use solid methodologies for asset lifecycle assessment.

Examples include projects that:

  • Implement lifecycle cost analysis in investment decision-making processes (basic).
  • Implement lifecycle and triple bottom line assessments or related methodology in investment decision-making processes, where environmental costs may be monetized (basic or advanced).
  • Develop good practices for communicating lifecycle cost or triple bottom line analyses to senior decision-makers to improve awareness of the long-term impact of investment decisions, particularly in meeting environmental sustainability goals where examples or supporting evidence are provided and used as benchmarks (basic or advanced).
  • Explore the transition toward low-carbon municipal service delivery through carbon calculators in investment decision-making (advanced).

Call for applications for the Francophone cohort now open

For more information and to apply: Contact Donna Chiarelli. The deadline is March 1, 2016.

Join the Francophone cohort

Related reading:

Page Updated: 01/04/2016